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Special Council Meeting

Thursday, February 2, 2023

23 motions across 23 agenda items · 2022-2026 term

Data sourced from official City of Kitchener meeting minutes, synced as the City adopts and publishes them. Kitchener council decides most items by voice vote, so name-by-name vote boards appear only for the items where a member requested a recorded vote. We're working to make this as complete as possible. Full official records on the City's meeting portal ↗

3.1

“That the Finance and Corporate Services Committee report dated February 2, 2023 listed as items 3.1.a. to 3.1.u. related to the 2023 Capital and Operating Budget be approved.”

Motion 1 · moved by Councillor S. Davey

See full details & who voted

FINANCE AND CORPORATE SERVICES COMMITTEE REPORT - FEBRUARY 2, 2023

“That the Finance and Corporate Services Committee report dated February 2, 2023 listed as items 3.1.a. to 3.1.u. related to the 2023 Capital and Operating Budget be approved.”

View agenda item 3.1 on the City's meeting portal →

Moved by: Councillor S. Davey

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.a PASSED

"That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises."

Motion 1

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Capital Budget & Forecast 2023 - Tax Supported Operations

"That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises."

View agenda item 3.1.a on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.b PASSED

"That the general levy of $146,507,227 which results in approximately a 4.84% tax increase, excluding tax policy changes, be approved including assessment growth of 1.89%."

Motion 1

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General Tax Levy

"That the general levy of $146,507,227 which results in approximately a 4.84% tax increase, excluding tax policy changes, be approved including assessment growth of 1.89%."

View agenda item 3.1.b on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.c PASSED

"That the following budgets for municipal enterprises be approved: Revenue Expense Transfer to/(from) Reserve Building Enterprise $ 3,381,720 $ 6,784,056 $ (3,402,336) Golf Enterprise $ 2,517,463 $ 3,004,567 $ (487,104) Parking Enterprise $ 5,402,245 $ 6,933,439 $ (1,531,194) Gasworks Utility $ 102,785,810 $ 103,044,210 $ (258,400) Water Utility $ 51,053,977 $ 51,903,942 $ (849,965) Sanitary Utility $ 63,872,278 $ 67,324,760 $ (3,452,482) Storm Water Utility $ 26,402,226 $ 27,607,737 $...

Motion 1

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Municipal Enterprise Budgets

"That the following budgets for municipal enterprises be approved: Revenue Expense Transfer to/(from) Reserve Building Enterprise $ 3,381,720 $ 6,784,056 $ (3,402,336) Golf Enterprise $ 2,517,463 $ 3,004,567 $ (487,104) Parking Enterprise $ 5,402,245 $ 6,933,439 $ (1,531,194) Gasworks Utility $ 102,785,810 $ 103,044,210 $ (258,400) Water Utility $ 51,053,977 $ 51,903,942 $ (849,965) Sanitary Utility $ 63,872,278 $ 67,324,760 $ (3,452,482) Storm Water Utility $ 26,402,226 $ 27,607,737 $...

View agenda item 3.1.c on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.d PASSED

"That the following net revenues/(expenditures) be approved for reserve funds: Net Change($000's) CORPORATE: Arbitration (89) Insurance 243 Mediation 1 Sick Leave (550) WSIB (1,343) Learning & Development 18 DEVELOPMENT: Development Charges (12,295) PROGRAM SPECIFIC: Activa Group Sportsplex 3 Economic Development (167) EDIF 2.0 (1,687) Election 142 Oktoberfest (22) Public Art (4) Municipal Accommodation Tax 13 Energy Retrofit 683 Affordable Housing (70) STABILIZATION: Building Enterprise...

Motion 1

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Net Revenues/(Expenditures) Reserve Funds

"That the following net revenues/(expenditures) be approved for reserve funds: Net Change($000's) CORPORATE: Arbitration (89) Insurance 243 Mediation 1 Sick Leave (550) WSIB (1,343) Learning & Development 18 DEVELOPMENT: Development Charges (12,295) PROGRAM SPECIFIC: Activa Group Sportsplex 3 Economic Development (167) EDIF 2.0 (1,687) Election 142 Oktoberfest (22) Public Art (4) Municipal Accommodation Tax 13 Energy Retrofit 683 Affordable Housing (70) STABILIZATION: Building Enterprise...

View agenda item 3.1.d on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.e PASSED

"That operating funding for Kitchener Public Library (KPL) in the amount of $12,132,850 be approved."

Motion 1

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Kitchener Public Library (KPL) Budget

"That operating funding for Kitchener Public Library (KPL) in the amount of $12,132,850 be approved."

View agenda item 3.1.e on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.f PASSED

"That operating funding for Centre in the Square (CITS) in the amount of $2,011,601 be approved; and, That for this term of Council, any year-end operating surplus be retained by CITS and be restricted to help fund its capital projects, and any yearend operating deficit be split 50/50 between CITS and the City."

Motion 1

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Centre in the Square (CITS) Budget

"That operating funding for Centre in the Square (CITS) in the amount of $2,011,601 be approved; and, That for this term of Council, any year-end operating surplus be retained by CITS and be restricted to help fund its capital projects, and any yearend operating deficit be split 50/50 between CITS and the City."

View agenda item 3.1.f on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.g PASSED

"That the per diem rates remain at $70/day ($15 for breakfast, $20 for lunch, $35 for dinner). "

Motion 1

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Per Diem Rates

"That the per diem rates remain at $70/day ($15 for breakfast, $20 for lunch, $35 for dinner). "

View agenda item 3.1.g on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.h PASSED

"That Tier 1 Grants be approved in the amount of $1,625,523 as outlined below: 2023 Tier 1 Grants - Community Groups 80 KW Spitfire Royal Canadian Air Cadet Squadron - $1,691. African Women's Alliance of Waterloo Region (Afro Festival) - $4,188. Age of Majority Singers - $6,177. (in kind) Ahmadiyya Muslim Jama'at Canada (World Religions Conference) - $218. Arts Awards Waterloo Region - $14, 023. Association des Francophones de Kitchener-Waterloo (Franco-Fete) - $2,248. Bring on the Sunshine -...

Motion 1

See full details & who voted

Tier 1 Community Grants

"That Tier 1 Grants be approved in the amount of $1,625,523 as outlined below: 2023 Tier 1 Grants - Community Groups 80 KW Spitfire Royal Canadian Air Cadet Squadron - $1,691. African Women's Alliance of Waterloo Region (Afro Festival) - $4,188. Age of Majority Singers - $6,177. (in kind) Ahmadiyya Muslim Jama'at Canada (World Religions Conference) - $218. Arts Awards Waterloo Region - $14, 023. Association des Francophones de Kitchener-Waterloo (Franco-Fete) - $2,248. Bring on the Sunshine -...

View agenda item 3.1.h on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.i PASSED

"That the following Economic Development Grants be approved: Kitchener-Waterloo Art Gallery $ 353,645 Waterloo Region Economic Development Corporation $ 320,000 THEMUSEUM $ 295,598 Kitchener-Waterloo Symphony $ 372,626 Waterloo Region Small Business Centre $ 122,337 Waterloo Regional Tourism Marketing Corporation $ 90,000 Communitech Technology Association $ 30,000 Physician & Specialist Recruitment $ 20,000 Business and Education Partnership $ 6,683 Junior Achievement $ 6,552 General...

Motion 1

See full details & who voted

Economic Development Grants

"That the following Economic Development Grants be approved: Kitchener-Waterloo Art Gallery $ 353,645 Waterloo Region Economic Development Corporation $ 320,000 THEMUSEUM $ 295,598 Kitchener-Waterloo Symphony $ 372,626 Waterloo Region Small Business Centre $ 122,337 Waterloo Regional Tourism Marketing Corporation $ 90,000 Communitech Technology Association $ 30,000 Physician & Specialist Recruitment $ 20,000 Business and Education Partnership $ 6,683 Junior Achievement $ 6,552 General...

View agenda item 3.1.i on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.j PASSED

"That the following items be financed from the Economic Development Reserve: A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS None $ - B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION 44 Gaukel - Accelerator $ 242,000 Communications, Events and Studies $ 100,000 Placemaking Initiatives $ 10,000 Aud Replacement Studies $ 150,000 Artist in Residence Program $ 5,000 Future Partnership-Music, Film and Interactive Media $ 60,000 One-time funding for Events $ 85,000 C) ITEMS TO BE APPROVED BASED...

Motion 1

See full details & who voted

Economic Development Reserve

"That the following items be financed from the Economic Development Reserve: A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS None $ - B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION 44 Gaukel - Accelerator $ 242,000 Communications, Events and Studies $ 100,000 Placemaking Initiatives $ 10,000 Aud Replacement Studies $ 150,000 Artist in Residence Program $ 5,000 Future Partnership-Music, Film and Interactive Media $ 60,000 One-time funding for Events $ 85,000 C) ITEMS TO BE APPROVED BASED...

View agenda item 3.1.j on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.k PASSED

"That the following items be financed from the Economic Development Reserve: A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS Communitech Partnership DSD-21-43 $ 500,000 My Main Street Ambassadors DSD-21-230 $ 15,000 UW Innovation Arena DSD-20-178 $ 1,700,000 SDG DSD-22-058 $ 100,000 CPA Grant Program DSD-21-167 $ 42,000 B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION None C) ITEMS EARMARKED BASED ON MIK 2.0 (SUBJECT TO FUTURE STAFF REPORT) Supporting Business Recovery $ 1,153,000 City-Wide...

Motion 1

See full details & who voted

Economic Development Investment Reserve Fund (EDIF) 2.0 Reserve

"That the following items be financed from the Economic Development Reserve: A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS Communitech Partnership DSD-21-43 $ 500,000 My Main Street Ambassadors DSD-21-230 $ 15,000 UW Innovation Arena DSD-20-178 $ 1,700,000 SDG DSD-22-058 $ 100,000 CPA Grant Program DSD-21-167 $ 42,000 B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION None C) ITEMS EARMARKED BASED ON MIK 2.0 (SUBJECT TO FUTURE STAFF REPORT) Supporting Business Recovery $ 1,153,000 City-Wide...

View agenda item 3.1.k on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.l PASSED

"That the Full Time Equivalent (FTE) additions as outlined in budget issue papers Op 02, Op 03, Op 04, Op 05, and Op 06 (2023 Budget Appendix C19-C34) be approved in core complement."

Motion 1

See full details & who voted

Full Time Equivalent (FTE) Additions

"That the Full Time Equivalent (FTE) additions as outlined in budget issue papers Op 02, Op 03, Op 04, Op 05, and Op 06 (2023 Budget Appendix C19-C34) be approved in core complement."

View agenda item 3.1.l on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.m PASSED

"That the Capital Budget & Forecast (2023-2032) be approved, with expenditures for all years totalling $1,613,535,000."

Motion 1

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2023 Capital Budget and 10-Year Capital Budget & Forecast

"That the Capital Budget & Forecast (2023-2032) be approved, with expenditures for all years totalling $1,613,535,000."

View agenda item 3.1.m on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.n PASSED

"That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises."

Motion 1

See full details & who voted

Capital out of Current funding - Capital Budget & Forecast

"That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises."

View agenda item 3.1.n on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.o PASSED

"That a total of $1,446,000 of debenture financing be approved for 2023 as follows, for a term not to exceed 10 years: Capital Pool Debt Amount City Hall Spandrel Glass Replacement $ 1,446,000 Total Capital Pool Debt $ 1,446,000

Motion 1

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Debenture Financing

"That a total of $1,446,000 of debenture financing be approved for 2023 as follows, for a term not to exceed 10 years: Capital Pool Debt Amount City Hall Spandrel Glass Replacement $ 1,446,000 Total Capital Pool Debt $ 1,446,000

View agenda item 3.1.o on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.p PASSED

"That a total of $2,928,000 of debenture financing be approved for 2023 related to EDIF 2.0 projects, for a term not to exceed 10 years."

Motion 1

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Debenture financing - Economic Development Investment Fund (EDIF) 2.0 projects

"That a total of $2,928,000 of debenture financing be approved for 2023 related to EDIF 2.0 projects, for a term not to exceed 10 years."

View agenda item 3.1.p on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.q PASSED

"That the following Equipment Additions and Replacements be financed from the Equipment Reserve Fund: 2023 Approved Equipment Additions Number Required Department Description Estimated Cost 1 INS - Cemeteries Zero Turn Mower (Power Bagger) $19,000 1 INS - Parks Landscape Truck w/Dumpbox $75,000 1 INS - Parks Utility Trailer - Aquicide $10,000 1 INS - Parks Pickup Compact Ext. Cab $45,000 1 INS - Parks Articulating Loader Small with attachments $70,000 1 INS - Parks Snow Blower $18,000 1 INS -...

Motion 1

See full details & who voted

Equipment Additions and Replacements - Equipment Reserve Fund

"That the following Equipment Additions and Replacements be financed from the Equipment Reserve Fund: 2023 Approved Equipment Additions Number Required Department Description Estimated Cost 1 INS - Cemeteries Zero Turn Mower (Power Bagger) $19,000 1 INS - Parks Landscape Truck w/Dumpbox $75,000 1 INS - Parks Utility Trailer - Aquicide $10,000 1 INS - Parks Pickup Compact Ext. Cab $45,000 1 INS - Parks Articulating Loader Small with attachments $70,000 1 INS - Parks Snow Blower $18,000 1 INS -...

View agenda item 3.1.q on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.r PASSED

"That the following projects included in the Capital Forecast for 2023 be financed from the Development Charges Reserve Fund: Engineering Projects $ (000's) Monitoring/Update Prog-Upper Blair 119 Engineering Studies 164 Master Plan/Feasibility Studies 67 Old Mill Road Pumping Station 1620 City Share Subdivisions 849 Intensification Allowance 227 Blair Creek Dr Road & W M EXT 8 Upper Hidden Valley Sps & Forcemain 509 Strasburg Road South & W M EXT 849 Scada 36 Cycling Infrstructure 583 Misc....

Motion 1

See full details & who voted

Capital Forecast for 2022 - Development Charges Reserve Fund Financing

"That the following projects included in the Capital Forecast for 2023 be financed from the Development Charges Reserve Fund: Engineering Projects $ (000's) Monitoring/Update Prog-Upper Blair 119 Engineering Studies 164 Master Plan/Feasibility Studies 67 Old Mill Road Pumping Station 1620 City Share Subdivisions 849 Intensification Allowance 227 Blair Creek Dr Road & W M EXT 8 Upper Hidden Valley Sps & Forcemain 509 Strasburg Road South & W M EXT 849 Scada 36 Cycling Infrstructure 583 Misc....

View agenda item 3.1.r on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.s PASSED

"That the following 2023 recoveries for specific oversized works be financed from or paid back to the Development Charges Reserve Fund: Project $(000's) Kitchener Operations Facility Recovery 1,604 Library Recovery 822 Total 2,426"

Motion 1

See full details & who voted

2023 Recoveries - Development Charges Reserve Fund

"That the following 2023 recoveries for specific oversized works be financed from or paid back to the Development Charges Reserve Fund: Project $(000's) Kitchener Operations Facility Recovery 1,604 Library Recovery 822 Total 2,426"

View agenda item 3.1.s on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.t PASSED

"That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expense and post-employment benefit expense for the purposes of the 2023 budget."

Motion 1

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Ontario Regulation 284/09 - Exclusion Amortization Expense, Post-Employment Benefits

"That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expense and post-employment benefit expense for the purposes of the 2023 budget."

View agenda item 3.1.t on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
3.1.u PASSED

"That for the fiscal year 2023, donations received by the City of Kitchener on behalf of City-related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, be distributed to those organizations as intended by the donor."

Motion 1

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Donations and Distributions Received by the City of Kitchener

"That for the fiscal year 2023, donations received by the City of Kitchener on behalf of City-related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, be distributed to those organizations as intended by the donor."

View agenda item 3.1.u on the City's meeting portal →

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.
4.1

"That the by-laws be given third reading, namely:

Motion 1 · moved by Councillor C. Michaud

See full details & who voted

Three Readings

"That the by-laws be given third reading, namely:

View agenda item 4.1 on the City's meeting portal →

Moved by: Councillor C. Michaud

No recorded vote was taken on this motion. Councils decide routine items by a voice vote without recording individual names.